COACH TIMECARD

Announcements:

Coach Meeting Sunday February 2, 2020 at our NEW FACILITY!! Tentatively we have this scheduled for 1:30-3:30 pm.
We are changing to a new attendance system! We will now be taking attendance electronically though the Care system. I will be sending you the instructions this week via email and GroupMe. You must be ready to go with this system by Friday, as we will utilizing it starting Saturday 1/18/20.
All coaches must check-in on GroupMe no later than 15 minutes before their first class. If you have any concerns about making it to class on time. You must call ahead of time to inform us of the situation and your arrival time.
Policy updates are included and must be agreed to below.

Timecards

Coaches Timesheets are due by 11:59 pm Every Sunday. Your pay periods should run from Monday to Sunday of the previous week. Should these not be received by then your paycheck will be entered for next payroll. Also - if you do not have your DD form completed we will not be cutting checks so get your DD form in.

Complete Legal Name*
First Name Last Name
Email*
Phone number*
Current Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Pay Period Start Date*
This should be a Monday.
Date Format: MM slash DD slash YYYY
Pay Period End Date*
This should be a Sunday.
Date Format: MM slash DD slash YYYY
Classes
Please list all classes worked this pay period

Class Hour Log

Enter class start times separated by a comma. Such as 9, 10, 11 or 4, 5, 6.

Date	Class Start Times (be specific)	City and Park Name	Did you work with another Coach? Yes or No?	Name of partner Coach?	What X did your partner Coach arrive. (please note we verify with parents)	Total Classes On This Date

Total Number Of Classes Worked This Pay Period
Add up the # of classes worked from your Class List.
Please enter a number greater than or equal to 0.
Parties
Please list all parties worked this pay period
Party Log
Only list tips that were placed on the credit card. DO NOT PLACE CASH TIPS! ALSO, if the complete tip was $40 - you put $20. If the Tip was $30 you put $15. If you feel you deserve the complete tip, please explain below in Additional Hours and Notes
Date Party Start Time Facility or Travel party Last Name of Party Name of your Coach Partner Tip Amount on Credit Card
Office/HR/Other Admin
Please list all Office/HR/Other Admin worked this pay period
Office/HR/Other Admin Log
Only list Office/HR/Other Admin. Please only place one day per line item.
Date Start Time/End Time (place 2 time spans if your time is split) Total Time Describe work accomplished (be specific)
Total Office/HR/Other Admin Hours Worked This Pay Period
Please enter a number greater than or equal to 0.
Camp Hours
Please list all camp hours worked this pay period
Camp Hours Log
Date Start Time End Time Location Total Hours Worked On This Date
Total Camp Hours Worked This Pay Period
Please enter a number greater than or equal to 0.
Observation Hours
Do you need to submit observation hours ?
Observation Hours
Date Start Time End Time Total Hours On This Date Location Trainer Sports Viewed
Any Additional Hours or Notes?
B.E.S.T. Policy Agreement
Please review and agree
Coach Assignment Policy*
Coaches work on an assignment basis. Once accepted coaches are responsible for all classes and required to attend unless cleared with BEST Management. Pre-session Self Termination may result in a fine.
I agree to the Coach Assignment Policy
Substitute Request Policy*
Subs may be available upon request. However, subs are not guaranteed unless requested 2 months in advance. Any time you are going to be unavailable during your assignment you MUST submit a formal request via the subs link. It is the coach's responsibility to follow up to ensure receipt of the request after submission and approval of the request at least 48 hours prior to the dates requested.. Subs must be approved prior to release from responsibility. If your request is denied you are still responsible for your assignment. If your request is denied, it is not appropriate to have an emergency call out on the days that were previously denied.
I agree to the Sub Request Policy
Emergency Call Out Policy*
In the event of a last minute or emergency call out situation that prohibits or effects your attendance at your assignment must be communicated to BEST as soon as possible. Do not wait after the assignment to notify. Documentation of the events will be required within 2 days to Carlos@best-sports-usa.com.
I agree to the Emergency Call Out Policy
Attendance Policy*
Beginning 1/18 all attendance must be submitted via the Care System. This is a new program. You will receive an invite to the Care system along with instructions. This must be completed no later than 1/17.
I agree to the the New Class Attendance Policy
Coach Check-In Policy*
Coaches are required to check-in 15 minutes prior to any assignment. This entails posting a selfie, with your class equipment ready to go in the GroupMe coach chat. You must also note which location you are working.

Coaches who check-in, on time, every week of their session are eligible for a bonus! For every check in that is not completed, a $2 fine will be imposed. If for any reason you feel that you may not be able to be set up and ready to go 15 min before classes begin, you must call beforehand.
I agree to the Coach Check-in Policy
Coach Equipment Responsibility*
Equipment inventories will be requested from coaches periodically. When requests are made, coaches will have 7 days to complete.

Upon receipt of equipment you must provide a full equipment inventory. If one is not provided, it will be assumed that you received a full standard set and you'll be responsible for that list.

Upon termination of services, you must provide a full equipment inventory prior to returning your equipment.

Coaches are also responsible for maintaining equipment in good working order. Normal wear and tear is expected. However, if it is found that equipment was improperly used or abused, the cost for replacing that equipment will be passed along to the coach.
I agree to the Coach Equipment Responsibility
Attendance and Submission Acknowledgment*
I acknowledge that all the above information is being submitted truthfully and honestly to the best of my recollection. I also understand that if my attendance is not submitted on time or my payroll Timecard is not submitted on time that my payroll may be delayed to the next pay period and may be subject to a late fee.
I have submitted attendance for all of my classes

Date	Party Start Time	Facility or Travel party	Last Name of Party	Name of your Coach Partner	Tip Amount on Credit Card

Date	Start Time/End Time (place 2 time spans if your time is split)	Total Time	Describe work accomplished (be specific)

Date	Start Time	End Time	Location	Total Hours Worked On This Date

Date	Start Time	End Time	Total Hours On This Date	Location	Trainer	Sports Viewed

COACH TIMECARD

Announcements:

Coach Meeting Sunday February 2, 2020 at our NEW FACILITY!! Tentatively we have this scheduled for 1:30-3:30 pm.

We are changing to a new attendance system! We will now be taking attendance electronically though the Care system. I will be sending you the instructions this week via email and GroupMe. You must be ready to go with this system by Friday, as we will utilizing it starting Saturday 1/18/20.

All coaches must check-in on GroupMe no later than 15 minutes before their first class. If you have any concerns about making it to class on time. You must call ahead of time to inform us of the situation and your arrival time.

Policy updates are included and must be agreed to below.

Timecards

Classes

Parties

Office/HR/Other Admin

Camp Hours

Observation Hours

B.E.S.T. Policy Agreement

Thank you